Share Files From Google Drive

 

Share Files from Google Drive

You can share the files and folders that you store in Google Drive with anyone in your work or school account, but your organization may limit how you can share files with other people.

When you share from Google Drive, you can control whether people can edit, comment on, or only view the file. When you share content from Google Drive, the Google Drive program policies apply.

 

Step 1: Find the file you want to share

Share a single file

  1. On a computer, go to Google DriveDocsSheets, or Slides.
  2. Click the file you want to share.
  3. Click Share or Share Share.
Share multiple files
  1. On a computer, go to drive.google.com.
  2. On your keyboard, hold Shift and select two or more files.
  3. At the top right, click Share Share.

Learn how to add files to a folder and share the entire folder.


Send & share Google Forms

Google Forms have different sharing options than other kinds of files.

Step 2: Choose who to share with & how they can use your file

Share with specific people

If you use a Google Account through work or school, you might not be able to share files outside of your organization.

  1. Under “People,” enter the email address you want to share with. 
    • Note: If you share with an email address that isn’t a Google Account, they’ll only be able to view the file.
  2. To choose what someone can do with your file, click the Down arrow Down.
  3. If you don’t want to send an email to people, click Advanced and uncheck the Notify people box. If you notify people, each email address you enter will be included in the email.
  4. Click Send.
Share a link to the file

You can send other people a link to your file so anyone on the internet with the link can use it. When you share a link to a file, your name will be visible as the owner of the file.

  1. At the top right, click Get shareable link.
  2. Next to “Anyone with the link,” click the Down arrow Down.
  3. Copy and paste the link in an email or any place you want to share it.

Share a file publicly

If you want anyone on the internet to search for, find, and open your file, you can publicly share a file. When you publicly share a file, your name will be visible as the owner of the file.

Note: If you use a Google Account through work or school, you might not be able to share publicly.

  1. Click Get shareable link.
  2. Next to “Anyone with the link,” click the Down arrow Down.
  3. Click More and then On – Public on the web.
  4. Click Save.
  5. Click Done.

People who aren’t signed in to a Google Account show up as anonymous animals in your file. Learn more about anonymous animals.

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.

Change who your link is shared with

When you share a link to a file, you control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On – Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account. If you use a Google Account through work or school, you may not see this option.
  • On – Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. If you use a Google Account through work or school, you may not see this option.
  • On – Your domain: If you use a Google Account through work or school, anyone signed in to an account in your organization can search for and use your file.
  • On – Anyone at your domain with the link: If you use a Google Account through work or school, anyone signed in to an account in your organization can use the link to your file.
  • Off – Specific people: Only people you share the file with will be able to use it.

How many people you can share with
  • Up to 100 people can edit and comment at the same time.
  • More than 100 people can view a file, though it’s easier to publish the file and create a link. Learn how to publish a file.
  • You can share a file with up to 600 people or groups. If you need to share a file with more than 600 people, add them to a Google Group and share the file with the group.
  • If you share a folder with many people, it could take some time before everyone can use it.

If you want to use a spreadsheet to collect information, learn how to create a Google FormRead more about how data is collected.

Find Out More
Copyright © *2018 New Media One*, All rights reserved.

Our mailing address is:
720 Austin Ave, Suite 202
Erie, CO 80516

Want to change how you receive these emails?
You can update your preferences or unsubscribe from this list.






Add A Comment